For estate companies, liquidators & resellers
Run your business on the software that recovers more from every item.
VaultXL built its own platform to identify, price, and sell at scale — AI item identification, real comparable-sales pricing, one-click listing across every marketplace, and transparent consignment settlements. Now any operator can run their own catalog, crew, and client book on it.
7-day free trial on Estate. No card required.
Photo to settled, in five steps.
- i.PhotographBatch-capture or scan items as they come in.
- ii.IdentifyAI names the product, model, and style code, then drafts listing copy.
- iii.PriceCompleted-sale comps where they exist, live listings where they do not — with the confidence shown either way.
- iv.ListCross-post to eBay, Shopify, and Etsy from one screen.
- v.SettleSales sync to one ledger; clients see a transparent statement.
The overhead that eats your margin
The work between an item and a sale is where operations bleed.
Every liquidation business runs the same gauntlet. The platform is built to collapse each step of it.
Cataloging by hand
A full house is hundreds of items, each needing a name, a category, and listing copy. Typed one at a time, intake becomes the bottleneck that holds up every sale.
Pricing on instinct
Guessed prices leave money on the table or stall inventory. Without real, current asking data in front of you, every number is a defensible-only-to-yourself estimate.
Juggling marketplaces
Listing the same lot to eBay, Shopify, and Etsy by hand — then racing to delist when it sells on one — is duplicated effort and oversell risk on every item.
Opaque client settlements
Families want to know what sold and for how much. Reconciling proceeds, commission, and payouts in spreadsheets is slow and erodes the trust the job depends on.
The platform
Everything it takes to turn inventory into proceeds.
The same tools VaultXL runs every day, built to handle real volume without a wall of spreadsheets.
AI item identification
Photograph a piece and the platform identifies the product, model, and style code from the image, then drafts clean, search-ready listing copy in seconds.
Real comparable-sales pricing
Pricing is anchored on completed sales where comparable ones can be cited, and on current market listings where they cannot — the range always says which it used, and asking-derived ranges never claim high confidence. An optional optimization pass tightens the number further.
Multi-channel listing with per-channel readiness
List to eBay, Shopify, and Etsy from a single item. A per-channel readiness check flags what each marketplace still needs before you push, so listings go out complete.
Consignment settlement accounting
A configurable commission split drives per-line settlement math that reconciles by construction, with generated settlement statements and consignment agreements for every client.
Inventory & project management
A live ledger tracks every item, its status, and its value across multiple jobs and crews — the working record your team runs on and your books reconcile against.
Barcode & bulk workflows
Scan a barcode to look up and pre-fill an item, and move large lots through batch intake — built to turn a full warehouse into a structured catalog quickly.
Room-by-room AI triage, promoted into inventory
Photograph a room and every notable object comes back dispositioned sell, donate, or trash, with a coarse value band on the keepers — up to 60 items in one pass. Promote the sell items into real, project-linked inventory with one tap; nothing gets re-typed.
Batch pricing & printable price tags
Price a whole project in one pass — an instant estimate for every item, comp-grounded refinement reserved for the pieces where it matters. Print a full sheet of price tags, item number and scan code included, sized for real label stock.
Lead intake
Capture inbound prospects and route them into your pipeline, so the front of the business is connected to the inventory work rather than living in a separate inbox.
Make it your own
Your name, your logo, and your commission rate flow through the client portal, settlement documents, and emails — and you connect your own eBay, Shopify, and Etsy accounts.
Inside the platform
What the software actually does
Real screens from a real estate, in the order you meet them. Nothing here is a mockup.
Point a camera at the room
Photograph a room, or drop in a folder of photos. No form to fill in first.
It tells you what is in there
Each item identified with a category, an era, a value band, and whether it wants a specialist or a marketplace. You decide what sells, what is donated and what is trash.
A plan of sale, not a spreadsheet
Lots grouped by where they will actually sell, with the reasoning attached to each one.
Notes stay with the lot
Marks, damage, provenance, what still needs checking. The record follows the piece to the listing and the settlement.
A proposal the family can read
Branded, itemized and defensible — the document that turns an assessment into signed work.
Who it is for
Built for the people who move inventory for a living.
Estate companies
Catalog a full home in a fraction of the time, price from real comps, and give families a transparent, itemized record of what sold and for how much.
Liquidators
Process retail closures, warehouse overflow, and bulk lots with barcode-driven batch intake and multi-channel listing built for continuous volume.
Resellers
Spend less time researching and writing listings and more time sourcing — identification, comps pricing, and cross-posting are handled in one place.
Plans
One platform, priced to your throughput.
Plans scale on the three things that track real cost — team seats, active listings, and monthly AI identifications. Start free and grow into the tier that fits.
For flippers & resellers
Know what it’s worth before you buy it
Scan a booth, a bin, or a whole garage from your phone — exact models, market pricing from live listings and cited completed sales where they exist, and a price you can trust before money changes hands.
Starter · from $29/mo
Start a 3-day free trialJust testing the waters? Start on Scout — $12/mo, 1-day trial
For resale businesses
One inventory, every marketplace
AI cataloging, comp-grounded pricing, and one-click listing to eBay, Shopify, and Etsy — with settlement accounting that keeps every dollar traceable.
E-Com · from $79/mo
Start a 7-day free trialFor estate sale companies
From first call to final settlement
Lead intake, on-site assessments with AI room triage, cleanout gameplans your crew can work from, and resale where the client keeps 85%.
Estate · from $299/mo
Start a 7-day free trial| Plan | Scout $12/mo 1-day free trial | Starter $29/mo 3-day free trial | E-Com $79/mo 7-day free trial | Trial starts here Estate $299/mo 7-day free trial | Scale $499/mo 7-day free trial |
|---|---|---|---|---|---|
| Team seats | 1 | 1 | 2 | 8 | 50 |
| Active marketplace listings | — | — | 100 | 1,000 | 20,000 |
| AI identifications / month | 40 | 100 | 200 | 750 | 5,000 |
| Find-it kit — photo ID, room scans, price research | ✓ | ✓ | ✓ | ✓ | ✓ |
| Multi-marketplace listing — eBay, Shopify, Etsy | — | — | ✓ | ✓ | ✓ |
| Bulk Buy Scan — multi-item purchase appraisal | — | — | ✓ | ✓ | ✓ |
| Estate workflow — leads, assessments, room triage, settlements | — | — | — | ✓ | ✓ |
| AI photo background removal | — | — | — | — | ✓ |
| Start trial | Start trial | Start trial | Start trial | Start trial |
Every workspace starts on a free trial — no card required. Talk to us about pricing if you need a higher volume than the tiers above.
Prefer a walkthrough first?
See the platform on your own inventory.
You can start a free trial right now — or tell us how you operate and we will set up a walkthrough tailored to your catalog and the channels you sell on.
- A live walkthrough on real items, not a canned demo
- Honest fit assessment for your volume and categories
- No obligation, no spam
Request a demo
Tell us about your operation and we will set up a walkthrough.
Common questions
It turns photographs of an item into a finished listing. You photograph what you have, the AI identifies it, checks current market listings (and cited completed sales where they exist) to suggest a price, and writes the title and description. From there you push it to eBay, Shopify, Etsy, Amazon and local marketplaces without retyping anything. The work it removes is the identification, the pricing research and the writing — the parts that make listing fifty items take a week.
Good on branded, marked and mass-produced goods, and weaker on anything unmarked or genuinely rare. It is built to say so rather than guess: low-confidence results are flagged for review instead of being written up as fact, and you can re-run an identification at a higher tier when an item deserves it. Nothing lists without you approving it.
No. Plans start at the level of someone flipping a few items a month and scale to estate-sale companies processing whole households. The workflow is the same at both ends — photograph, review, list — the difference is volume and how many channels you push to.
eBay, Shopify, Etsy and Amazon through their APIs, plus local channels like Facebook Marketplace. Listings stay linked after they go live, so when an item sells on one channel the others can be pulled down rather than leaving you to sell the same sofa twice.
Your inventory and photographs remain yours. Export is available on every plan, and live listings on your own marketplace accounts are unaffected by your subscription status — they were published under your seller account, not ours.
Yes to the trial and no to the card. Trials run 3 to 7 days depending on plan, with full access, so you can run it against real inventory before deciding rather than evaluating a demo dataset.
Yes. A white-label licence is available for companies that would rather own the software and run it under their own brand than pay monthly. That is a conversation rather than a checkout button, because the right shape depends on volume and how much customisation you need.
Looking for VaultXL's estate, downsizing, and resale services instead?
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