For estate sale companies
From the first phone call to the final client settlement
Your business isn't pricing one item — it's running dozens of sales, each with a client who wants to know exactly what their belongings brought in. VaultXL is the operating system for that: intake, on-site assessments with AI room triage, a plan-of-sale your crew can work from, resale, and a settlement statement that shows the client every dollar.
Estate · from $299/mo
Built for estate sale companies
What gets in your way — and what we do about it
An estate sale company lives and dies on two things a pricing app alone can't give you: a repeatable workflow from the first inquiry through the crew's last day, and settlement math a grieving family can trust without question. VaultXL is built for the whole operation — the intake, the walkthrough, the triage, the sale, and the transparent client payout — not just the item in your hand.
Leads and walkthroughs live in your head and a notebook
Inquiries come in by phone and email, the walkthrough is scribbled on a legal pad, and the proposal gets rebuilt from scratch every time. VaultXL runs lead intake through to a generated proposal so nothing slips between the first call and the signed job.
On-site assessment is slow and inconsistent between staff
Two staffers walk the same house and produce two different plans, and neither scales to a big estate on a deadline. VaultXL's on-site AI assessment with room triage gives every walkthrough the same structure and surfaces the valuables room by room.
Your crew needs a gameplan, not a vibe
A cleanout and sale is a logistics job, and a crew working from memory misses rooms, mis-sorts, and burns hours. VaultXL turns the assessment into a plan-of-sale your team can actually work from on the ground.
Client settlement math has to be beyond dispute
Families want to see exactly what sold and what they netted, and any ambiguity in the 85/15 split becomes an uncomfortable conversation. VaultXL keeps the settlement transparent and itemized so the client keeps 85% and sees precisely how it was reached.
The plan built for you
Start on Estate
The full estate-company platform: intake, on-site AI assessments with room triage, plan-of-sale, and proposal generation, clients, listings, and settlements.
Compare every tier on the monthly packages.
Estate Sale Companies— questions we're asked
Yes. Estate is the full estate-company platform: lead intake, on-site AI assessments with room triage, plan-of-sale and proposal generation, client management, listings, and settlements. Pricing an item is one step inside a workflow that runs the whole engagement.
Every sold item is tracked and rolled into an itemized settlement statement showing gross, fees, and the client's net. The client keeps 85% on resale-managed items and can see exactly how that figure was reached — no black-box payout.
During the walkthrough, the AI assessment structures the house room by room and surfaces the items with real value, so a big estate gets a consistent, fast plan instead of depending on which staffer walked it and how much time they had.
Estate — it unlocks the estate workflow (leads, assessments, room triage, proposals, clients, settlements) with team seats sized for a crew. If you operate at liquidator scale across locations, Scale and the Enterprise page extend it further.
Prefer to talk it through? Call (704) 975-1405 — a person answers.